沙巴州山打根中華商會 
DEWAN PERNIAGAAN TIONGHUA SANDAKAN

CHINESE CHAMBER OF COMMERCE SANDAKAN

SANDAKAN, SABAH

MALAYSIA

 
社团注册号码：SAB228
 
地址:
Block 47, Lot D2,
2nd Floor, Jalan Leila,
CCC Building,
P.O. Box No. 161,

90702 Sandakan, Sabah

Malaysia
 

Tel: +6 089 213371 / 225861

Fax: +6 089 275861

 
 
EMAIL
 
 
MAP
 
 
 

办公时间,休息日:

办公时间:
星期一至星期五
早上八时至四时三十分
星期六早上八时至中午十二时
休息日: 星期日及公共假期
 
执行秘书联络电话：
  
执行秘书姓名：
詹益泉 0138835861，
 
助理执行秘书姓名：
邱林坚， 廖美珠 

户口号码：
0-10022-101145  Maybank
 
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沙巴州山打根中華商會章程
（2003年3月12日獲社團註冊局批准）
BILL PPM/SB/985/68PPP/SB 121/52(7)
 
1.      名稱與地址
(a)      本會名稱為：國文：“ DEWAN PERNIAGAAN TIONGHUA SANDAKAN SABAH”，華文：“沙巴州山打根中華商會”，英文：“THE CHINESE CHAMBER OF COMMERCE SANDAKAN SABAH”。
(b)     本會註冊地址為：沙巴州山打根里拉律中華商會大廈，通訊地址為馬來西亞沙巴州山打根信箱一六一號，郵區九零七零二。
(c)      註冊地址在未獲社團註冊局批准前，不得作出更改。
 
2.      宗旨
本會宗旨為：
(a)      促進與鼓勵華裔工商農業發展；
(b)     爭取工商農業專利權，以轉讓或出售方式來提昇商會的經濟地位；
(c)      促進會員密切關係與諒解；
(d)     促進華社與友族之親善關係與諒解；
(e)      爭取與維護會員之合法權益；
(f)      提倡文化及推動社會福利工作；
(g)     建設、維修、管理與執行工藝學院或其他類型的學校；
(h)     參與社會活動及灌輸予會員對社會服務精神與責任；
(i)       透過捐助與合法途徑籌款，須經獲得有關當局與社團註冊局的批准。
 
3.      會員與會費
(a)      凡屬本埠華商、擁有商業註冊准證或營業牌照，願遵守本會章程者，均可申請為會員。申請入會者須填入會申請表，於獲得本會會員二單位之推荐，並經理事會審核通過後方可為會員。每個會員須委派一名華商為代表。所謂《華人公司》或《華人商號》乃指華人佔股一半或以上之公司或商號。
(b)     申請入會者須獲得理事會通過，方為有效。
(c)      理事會可拒絕任何入會者之申請，不須闡述任何理由，而其決定為最後之決定。
(d)     申請入會獲得批准後，秘書處須以書面通知入會申請者，並給予一本本會章程。
(e)      本會之入會費為十元，於入會時繳交。
(f)      月捐最低為三元。如會員積欠月捐達六個月者，理事會有權暫停其會籍，直到該會員繳清其月捐及理事會恢復其會籍為止。
(g)     凡會員已結束營業或被宣佈破產者，其會籍自動終止。
(h)     凡有下列情況者，不得被委派為會員代表：
i.                    未滿廿一歲者；
ii.                  精神不正常者；
iii.                被宣佈破產而尚未撤消者。
(i)       凡會員欲退會，可用書面通知秘書長，並由秘書長向理事會報告。退會者須繳清所欠月捐及已認捐而未繳清之捐款。
(j)       凡會員有違背本會章程，必須四分三理事會人數之出席及出席人數中之四分三通過後，則有權暫停或開除其會籍。被暫停或開除之會員，如不服理事會之判決，可向會員大會上訴。理事會必須將被暫停或開除會員事件在會員大會作書面報告。
 
(k)     會員之權利如下：
i.                    出席其有權參加之會議，並在會議中有發言、表決、選舉及被選舉，惟必須根據章程3(k)(iii)條文在每屆理事任滿前六個月成為會員者才有選舉及被選權；
ii.                  享受本會規定之一切會員權利；
iii.                被委任為各小組委員，惟僅有理事可被委任為選舉小組委員。
(l)       任何商號會員，如欲更換代表，須書面通知理事會；如被更換之代表已當選為本會專職理事、理事或委任理事者，其職位不變，直到該屆任滿為止。
(m)   會員之義務如下：
i.                    遵守本會章程及議決案；
ii.                  協助會務之進行；
iii.                付還月捐及承諾的特別捐款。
(n)     永久會員：
i.                    凡會員繳付RM500即可成為永久會員。
ii.                  永久會員如所屬公司商號結束營業或出售予非華裔逾50%股份，則自動取消會員籍。
 
4.      理事會
(a)      根據章程第8條之規定，理事會係由廿五名理事及根據章程5(c) (1) 1.5條文由理事長委任廿五理事組成。
(b)     理事會中設立：
       理事長一人；
       署理理事長一人；
       副理事長三人；
       秘書長一人；
副秘書長一人；
財政一人；
會計一人；
總務一人；
副總務一人；
交際一人；
副交際一人；
理事十二人；
委任理事五人。
(c)      理事與專職理事須係馬來西亞公民。
(d)     本會專職理事有缺額時，由理事會自理中選任遞補之；理事有缺額時由理事會自選舉時得票多寡之次序遞補之，委任理事有缺額時，由理事長再委任遞補之。
(e)      委任理事與當選理事職權相同。
(f)      (i) 理事會在第一次理事會議中設立下列小組以協助會務之推行，該小組委員可包括理事或會員。
       － 商業小組
       － 教育小組
       － 福利小組
－ 產業小組
(ii) 上述小組設立正副主任各一人，委員人數由理事會決定，小組委員任期與應屆理事相同。
(g)     理事會除依照章程第4條(f)條文所規定設立小組外，在必要時可設立其他小組。小組委員可包括理事或會員。
(h)     商業小組職務如下：
i.                    調整與研究會員及般性商業之動態，並向理事會提出報告與建議；
ii.                  促進及加強與政府部門之密切關係，俾能與其協商及解決會員在商業上之問題；
iii.                向會員提供商業資料並予以輔導；
iv.                協助本會推行商業事務。
(i)       教育小組職務如下：
i.                    協助與監督山打根中華中學事務；
ii.                  協助本會促進教育發展及文化活動。
(j)       福利小組職務如下：
i.                    建設與管理中華義山事務；
ii.                  協助本會進行福利工作。
(k)     產業小組職務如下：
i.                    管理本會之不動產；
ii.                  向本會提供產業投資資料。
(l)       本會理事與專職理事任期為兩年，惟規定理事長與財政最多只限連任三屆，其他各專職理事連選得連任。
(m)   本會得聘請秘書、書記與庶務、僱用人數與薪額由理事會決定。
(n)     本會理事有下列情況者，應即解任：
i.                    喪失會籍者；
ii.                  未有充分理由連續三次不出席理事會議者。
(o)     理事會有權聘請顧問，其任期與應屆理事相同。
 
5.      職權
(a)      會員大會為本會最高權力機關。
(b)     理事會為執行機關，依本會章程之規定及秉承會員大會所賦予之職權，處理本會一切事務。
(c)      本會理事會各專職理事之職權如下：
(1)                                       理事長：
1.1 本會首席執行人與首席發言人；
1.2 負責主持會員大會與理事會；
1.3 有權召開理事會議；
1.4 如遇理事會或會員大會正反雙方票數相同時，有權加投一票；
1.5 理事長得根據章程第4(a)條文委任五名理事。
(2)   署理理事長：
      2.1 襄助理事長處理各種會務；
      2.2 理事長因事故未擔任至期滿或中途辭職，由署理理事長遞補；
      2.3 理事長不在或告假，署理理事長代理其職。
(3)   副理事長：
      3.1襄助理事長及署理理事長辦理本會會務；
      3.2 如遇理事長及署理理事長不在或告假，其中一名副理事長（依排名先後
            次序）代攝理事長職務。
(4)   秘書長：
      4.1 負責召集會員大會與理事會；
      4.2 依理事會指示處理來往函件，保管會員名冊與本會各種記錄；
      4.3 保管會員大會與理事會會議記錄；
      4.4 處理會員名冊；
      4.5 編造會務報告；
      4.6 督促受薪職員工作。
(5)   副秘書長：
      5.1 協助秘書長推行職權；
      5.2 秘書長缺席時代理之。
(6)   財政：
      6.1 掌管本會財務與簽發收據；
      6.2 依照理事會指示開設銀行戶口及存放款項；
      6.3 向理事會及常年會員大會提呈財政報告表；
      6.4 (a) 所有支票須經理事長、署理理事長、副理事長、秘書長與財政其中兩
                 人簽署、惟理事長與財政其中一人必須簽署，方為有效。
      6.4 (b) 所有各小組的支票簽署人亦與a)項相同。
      6.5 不可擁有超過RM500現金。
(7)   會計：
      7.1 管理本會賬目。
(8)   總務：
      8.1 負責管理本會一切職務；
      8.2 協助秘書長督促本會受薪職員與雜工之工作。
(9)   副總務：
      9.1 協助總務推行職務；
      9.2 總務缺席時代理之。
(10) 交際：
       10.1 招待來訪外賓及辦理本會有關對外交際事務。
(11) 副交際：
       11.1 協助交際推行職務；
       11.2 交際缺席時代理之。
6.      會員大會
(a)      會員大會分為：
(i)                 常年會員大會；
(ii)               特別會員大會。
(b)     常年會員大會每年召開一次，日期不得遲過該年十二月卅一日。大會之議程包括：
(i)                 覆准前次常年會員大會記錄與議決案；
(ii)               接受理事會常年書面會務報告；
(iii)             接受常年書面財政報告；
(iv)             處理理事會所通過之任何其他事項。
(c)      秘書長至少須在常年會員大會舉行之前二週書面通知會員。
(d)     任何會員如有提案，須在理事會規定之時間內，即在常年會員大會之前，書面呈交秘書長。常年會員大會不接受臨時提案。
(e)      理事會認為必要時或會員四十名以上聯名具函要求時，必須在三十天內召開特別會員大會。
(f)      特別會員大會之召開，須在開會七天前通知會員，並闡明所欲討論之事項。
(g)     常年會員大會或特別會員大會由理事長擔任主席，如理事長缺席時，則由署理理事長主持；如署理理事長亦缺席時，則由副理事長主持；如副理事長皆缺席時，則由大會推選任何理事擔任之。
(h)     會員大會之法定人數為會員總數之一半或理事會理事人數之二倍，擇其少者為準。
(i)       如常年會員大會未呎法定人數，則須在三星期之內由秘書長另召集之，屆時不論出席人數多少，均作為合法論。會員要求召開之特別會員大會而未足法定人數開會，不得再作同樣性質之要求再召開。
(j)       會員大會可書面另委會員出席，但一名會員除本身外，不得代表超過二人，委任書必須在開會前交達秘書長。
7.      理事會議
(a)      理事常務會議每月至少召開一次，並在七天前發出開會通知書。
(b)     理事會法定人數為理事會人數之二分之一。
(c)      理事會議如不足法定人數，應由秘書長在一星期內再召開，屆時，不論出席人數多少，均作為合法論。
(d)     理事會議不得委託代表出席。
(e)      理事長認為必要或經七名理事書面要求時，得召開特別理事會議。
8.      選舉
(a)      理事會須在任滿二個月前成立一個選舉小組辦理初選及複選事宜。選舉小組包括一名主任與四委員，由理事擔任之。
(b)     所有選舉採用不記名投票法。
(c)      選舉依下列方式進行：
(i) 初選由會員中選出廿五名理事及二名稽核：
(ii) 複選依照章程4(b)條文之規定，由中選廿五名之被選理事中選出專職理
      事。
(d)     初選時，得票最多者當選，票數相等時，則以抽籤方式決定之。
(e)      初選開票後，秘書處應以書面通知當選者，並請其簽認，表示願否接受，以便辦理複選。如有不願意接受者，以票數較多者依次遞補並參加複選。
(f)      新專職理事、理事、稽核與委任理事訂一月一日宣誓就職。
(g)     新舊專職理事訂於一月一日舉行移交手續。舊專職理事應將一切檔案、賬目、契項與其他文件移交。
9.      財政與產業
(a)      收入來源：
1.      本會收入來自下列各項：
1.1 月捐與入會費；
1.2 不動產之租金；
1.3 捐款；
1.4 理事會通過之其他來源。
2.      本會財政存款得用以支付推行其宗旨之事務，包括行政費用、受薪職員之薪金與津貼、理賬費、惟不得用以支付任何會員之法庭罰款。
3.      會計年度為七月一日至六月卅日。
4.      全年賬目應由本會稽核查核之，並交予下次會員大會核准。
(b)     不動產：
1.      本會所有不動產與一切契據，概由財政管理與保管。
2.      不動產之購置，須經理事會出席人數三分之二通過。
3.      本會不動產之抵押，須經會員大會出席人數三分之二通過，方為有效。
4.      本會不動產之售賣，須經會員總數二分之一出席及出席人數三分之二通過，方為有效。
(c)      每月財政報告表：
財政與會計每月須作財務收支報告，經稽核審查後，呈交理事會核准，並向會員公佈之。
(d)     合格會計師：
本會得聘請一名合格會計師或會計公司審核賬目，其收費須經理事會批准。
(e)      信託人：
1.1  託管本會之不動產；
1.2  理事長、署理理事長與三位副理事長為本會之當然信託人，任何不動產之買賣、抵押或割讓及一切契據，須由三位信託人聯署。
(f)      其他：
1.1 本會五百元以上之現款須存入銀行；
1.2 理事長處理公務，每次有權動用一千元，逾此額時須理事會批准。
10.  永久名譽會長與永久名譽理事
(a)      凡曾任本會正副理事長，領導本會著有功續者，經檢定資格及獲理事會出席人數三分之二通過，並徵得其本人同意後，得由理事會推荐為正副永久名譽會長。正副永久名譽會長在會中有崇高之地位，為在任理事長諮詢，並得受邀出席本會之各項慶典及宴會。
(b)     曾任本會理事共十年或以上者，經檢定其資格及獲理事出席人數三分之二通過，並徵得其本人同意後，得由理事會推荐為永久名譽理事。永久名譽理事得受邀出席本會之各項慶典及宴會。
(c)      正副永久名譽會長與永久名譽理事不得再擔任理事會或小組之任何職位。祗要保留為商會之會員或任何會員商號之代表可享有如前所述之特惠。
11.  修改章程
(a)      僅常年會員大會方有權修改章程。
(b)     修改章程提案須在常年會員大會三十天前提呈予秘書長。
(c)      修改章程須獲得常年會員大會出席人數至少三分之二通過。
(d)     修改章程經註冊局批准後，方為有效。
12.  解散
(a)      本會除非特別召集會員大會，並獲得會員總數三分之二通過，方可解散。
(b)     如本會已解散，須清還所有債務；而剩餘之財務，由會員大會處理。
13.  禁止條文
(a)      在本會所內，不得進行賭博。
(b)     在未獲得政府批准前，不准以本會理事會、職員或會員之名譽發售彩票予會員或非會員。
(c)      根據一九六六年社團法令第二條規定下，不得分派利益予會員。
(d)     在籍學生不得加入為會員，或被委任為會員商號代表，除非獲得校方之許可。
14.  附則
(a)      本章程經註冊批准後，方為有效。
(b)     本會英文章程與譯成中文或其他語文之章程，其定義如發生爭執時，則以英文章程為準。
(c)      本章程之定義如有異議時，理事會之解釋為最後之解釋。
(d)     本會不得參加或附屬於任何國外設立之團體。
15.  標誌與會旗
      (1) 標誌
(a)      標誌敘述：
本會的標誌為圓型，中間為一個{ 商 }字，代表本會為商母組織。黃色圈內為 { 山打根中華商會 }的字句，頂上 { DEWAN PERNIAGAAN TIONGHUA SANDAKN }是本會國文名稱，SCCC為{ SANDAKAN CHINESE CHAMBER OF COMMERCE }的簡寫。 
(b)     顏色說明：
(i)                 紅包代表熱心與吉祥。
(ii)               藍色代表誠意。
(iii)             白色代表純潔。
(iv)             黃色代表關懷與溫韾。
      (2) 會旗
            (a) 會旗敘述；
  會旗為長方型，中間為本會的標誌，會旗的背景為藍色。
                        (b) 顏色說明：
                             (i) 色代表熱心與吉祥。
                             (ii) 藍色代表誠意。
                             (iii) 白色代表純潔。
                             (iv) 黃色代表關懷與溫韾。 

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CONSTITUTION OF

THE CHINESE CHAMBER OF COMMERCE

DEWAN PERNIAGAAN TIONGHUA SANDAKAN SABAH

BILL PPM/SB.985/68 PPP/SB 121/52(7)

 

 

1. NAME AND REGISTERED ADDRESS

 

(a) The Chamber shall be known as “DEWAN PERNIAGAAN TIONGHUA, SANDAKAN SABAH”in the national language, 山打根中華商會 in Chinese and “THE CHINESE CHAMBER OF COMMERCE, SANDAKAN SABAH”in English.  Here-in-after referred to as “The Chamber”

 

(b) The registered address of the Chamber shall be at the Chinese Chamber of Commerce Building, Jalan Leila, P. O. Box No. 161, 90702 Sandakan, Sabah, Malaysia.

 

(c) The Registered Address will not be changed without the prior approval of the Register of Societies.

 

2.  OBJECTS

The objects of the Chamber are :-

(a) To promote and encourage the development of commerce, agriculture and Industry in the Chinese  community.

 

(b) To secure and obtain the exclusive rights of Commerce, Agriculture and Industry and to sublease or sell in order to improve the financial position of the Chamber.

 

(c) To promote closer relationship and understanding amongst its members.

 

(d) To promote harmonious relationship and understanding between the Chinese community and the communities of other ethnic origins.

 

(e) To promote and safeguard the legitimate interest of its members.

 

(f) To promote education and culture and to render assistance in social welfare work.

 

(g) To build, maintain, manage and minister technical college or other type of schools.

 

(h) To participate in civic affairs and to instill in its members an attitude of civic-mindedness and civic responsibility.

 

(i) To raise funds by means of donations or any other lawful means subject to the approval of the relevant enforcement agencies and with the prior approval of the Register of Societies.

 

3.      MEMBERSHIP AND SUBSCRIPTION FEES


(a) The membership of the Chamber shall be opened to all Chinese companies or firms carrying on trades and businesses in Sandakan and holding Certificate of Incorporation or Trading License and willing to abide by the rules of the Chamber.  Application for membership shall be made in the prescribed form and nominated by two existing members of the Chamber.  An applicant becomes a member of the Chamber when its application is approved by the Executive Committee.  Each member must nominate a Malaysian citizen of Chinese ethnic origin to be its representative.  “ A Chinese Company ”or “ A Chinese Firm”shall mean a company or firm where more than half of its shares or equity share capital shall be owned by Chinese.


(b) An applicant shall be elected by a simple majority of the members of the Executive Committee, present at the meeting at which the election of the applicant is considered, votes in favor of its election.


(c) The Executive Committee may reject any application without assigning any reason therefore and its decision shall be final.


(d) Upon the election of a member, notice in writing thereof shall be given to it and it shall be furnished with a copy of the Constitution of the Chamber.


(e) The entrance fee shall be RM10.00 and shall be payable upon election of a member.


(f) The monthly subscription for a member shall be a minimum of RM3.00.The Executive Committee shall have the power to suspend the membership of any member whose subscriptions are six(6) months in arrears until such subscriptions are paid and the Executive Committee revokes such suspension.


(g) Any member firm whose business has ceased or has been declared bankrupt and has not obtained a discharge of its bankruptcy shall not be eligible to continue as a member of the Chamber.


(h) No person shall be eligible to be a member or nominated as a representative of any member firm if:

(a)    he is under 21 years of age;

(b)   he is unsound mind; or

(c)    he has been declared bankrupt and has not obtained a discharge of his bankruptcy.

 

(i) Any member may resign its membership by giving notice in writing to the Hon. Secretary who shall report such resignation to the Executive Committee. Such member resigning shall pay up all arrears of subscription due and any special donations it has agreed to pay.

 

(j) Any member found to have violated the rules of the Chamber may be suspended or expelled if the Executive committee resolves so to do at an Executive Committee Meeting with three-quarter (3/4) of the Executive Committee Present at such meeting and the resolution is passed with a three-quarter (3/4) majority PROVIDED THAT the member so suspended or expelled may appeal to the General Meeting of members of the Chamber against such decision. The Executive Committee will submit a report to the General meeting of members on the suspension or expulsion of such member.

 

(k) All member shall have the following rights :-

      (i) To attend any meeting of the Chamber for which they are eligible, to speak and to move motions, to vote, to elect and be elected to any office of the Chamber. PROVIDED THAT for the purpose of Rule 3(k)(iii) a member shall not have the right to elect members of the Executive committee or to hold any office in the Executive Committee unless it has become a member of the Chamber for a minimum period of twelve (12) months prior to the expiration of the term of office of the current Executive Committee.

        (ii) to enjoy any other rights and privileges that may be accorded to them by virtue of their    

               membership.

 

     (iii) to be eligible to be appointed as members of any Sub-committee except for the Election   

             Committee  whose members shall be appointed from among the members of the Executive      

             Committee.

 

(l) Any member firm, who wishes to change its representatives, shall notify the Executive Committee in writing. In case the representatives to be placed has been elected as an Executive Committee Member or Appointed Committee Member of the Chamber, he shall hold his office until the expiration of his term.

 

(m) Members of the Chamber shall have the following duties :-

       (i) to abide by the constitution and the rules, regulations and resolutions of the Chamber;

  (ii) to assist in the conduct of the affairs of the Chamber; and

  (iii) to pay all subscriptions and special donations undertaken by them.

 

(n)  Life member:-

       (i) Members who at anytime to pay up RM500 shall become Life Members.

     (ii) All life Members whose companies ceased operation or its equity share capital had reduced less       than 50%, their membership will be ceased automatically.

 

4. Executive Committee

(a) The Executive Committee of the Chamber shall consist of twenty-five (25) members elected in accordance with rules 8. In addition five (5) Appointed Members will be appointed in accordance with rule5.(c)(1) 1.5 of the Constitution of the Chamber by the Chairman.

 

(b) The Executive Committee of the Chamber shall consist of the following:-

 

      1 Chairman;

      1 Deputy Chairman;

      3 Vice-Chairman;

      1 Honorary Secretary;

      1 Assistant Honorary Secretary;

      1 Honorary Treasurer;

      1 Honorary Accountant;

      1 Director of General affairs;

      1 Assistant Director of General Affairs;

      1 Director of Public Relation;

      1 Assistant Director of Public relation;

      12 Ordinary Executive Committee members; and

      5 Appointed committee Members.

 

(c)  The Office-Bearers of the Chamber and any officer performing executive functions in the Chamber shall be of Malaysian nationality.

 

(d)  In the event of vacancies occurring in any position of the Office-Bearers, the same shall be filled by the Executive Committee. In the event of vacancies occurring in the Executive Committee Members, the same shall be filled by the Executive Committee by co-opting from among the members in the order of the number of votes they obtain at the election. In the event of vacancies occurring in any position of the Appointed Committee Members, the same shall be appointed by the Chairman again.

 

(e) The Appointed Committee Members shall have the equal rights as the elected Committee Members.

 

   (f)  (i) The Executive Committee at its first Executive Committee Meeting upon assumption of office    after its election shall appoint the following sub-committees, viz :-

              Sub-committee for Commercial Affairs;

            Sub-committee for Educational Affairs;

            Sub-committee for Social Welfare; and

            Sub-committee for Property Management.

 

       (ii) Each of the above sub-committee shall consist of one(1) Director and one(1) Deputy Director and  such number of members as the Executive committee shall think fit and who shall be appointed from among  the Executive Committee Members or the general membership of the Chamber. Such sub-committees shall be appointed for a tenure co-extensive with the tenure of office of the Executive Committee.

 

(g)  Apart from the Sub-committees as shall be appointed under the proceeding (f) and wherever it shall be deemed necessary or expedient, the Executive Committee may appoint ad hoc sub-committees to assist in the conduct of the affairs of the Chamber. The members of such sub-committees may consist of members of the Executive Committee or from among the general membership of the Chamber.

 

(h)  The duties and functions of the Sub-committee for Commercial Affairs shall be:-

      (i) to investigate into the commercial problems of the members of the Chamber and the business   community generally and to report and forward for consideration of the executive Committee its recommendations;

    (ii) to promote and foster close relationship with government departments and to negotiate with such government departments with a view to solving any problem or difficulties experienced by the members of the Chamber in their trades and businesses;

    (iii) to provide trade information and guidance for members or the Chamber; and

 

    (iv) to assist generally the functions of the Chamber for the advancement of trade and commerce.

(i)  The duties and functions of the Sub-committee for Educational Affairs shall be:-

     (i) to render assistance generally and to supervise the affairs of the Tionghua Secondary School ,Sandakan; and

     (ii) to assist generally the functions of the Chamber for the advancement of education and cultural activities.

 

(j)  The duties and functions of the Sub-committee for Social Welfare shall be:-

     (i)  to establish and manage the affairs of Chinese cemeteries.

     (ii) to assist generally the functions of the Chamber in social welfare work.

 

(k) The duties and functions of the Sub-committee for Property Management shall be:-

     (i)  to manage the immovable properties of the Chamber; and

     (ii) to make recommendations to the Chamber pertaining to property investments.

 

(l) The members of the Executive Committee of the Chamber including the Office-Bearers shall hold office for two years, but are eligible for re-election, except the Chairman and the Treasurer shall not be eligible for election if they have already holding office for three consecutive terms.

 

(m)The Chamber may employ secretaries, general clerks and office attendants in such numbers and at such salaries as the Executive Committee may decide at Executive Committee meetings.

 

(n) Any member shall cease to be a member of the Executive Committee if:-

     (i)  he has lost his membership of the Chamber and/or

   (ii) he absents himself from meetings of the Executive Committee without sufficient cause on three (3)   consecutive occasions.

 

(o) The Executive Committee shall have power to appoint advisers whose tenure of appointment shall be co-extensive with that of the Executive Committee appointing them.

 

5. AUTHORITY

 

(a) The supreme authority of the Chamber shall be vested in the general meeting of members.


(b) The Executive Committee shall be the administrative body of the Chamber and shall conduct the Chamber’s affairs in accordance with the rules of the Chamber and the authority vested in it by the general meeting of members of the Chamber.

 

(c) The duties of the office-bearers of the Executive Committee shall be as follows:-

 

(1)  The Chairman

 

         1.1  shall be the chief executive of the Chamber and its chief spokesman;

         1.2  shall preside over all General and Executive Committee Meetings;

         1.3  shall have the right to call meetings of the Executive Committee;

         1.4  shall have a casting vote in the event of any equality of votes cast at Executive Committee or General                        meetings;

         1.5  shall appoint 5 Committee Members in accordance to rule 4.(a).

 

(2)  Deputy Chairman

 

2.1 shall assist the Chairman in the conduct of the Chamber’s affairs;

2.2 shall take over as the Chairman if the Chairman resigns or unable to finish the term; and

2.3 shall act as the Chairman in the absence of the Chairman.

 

(3)    The Vice-Chairman

 

3.1   shall assist the Chairman and Deputy Chairman in the conduct of the Chamber’s affairs; and

3.2   shall act as deputies in the absence of the Chairman and Deputy Chairman in the order of precedence according to the number of votes they respectively obtain at the election.  In addition where more than one of the Vice-Chairman shall have obtained equal number of votes, the order or precedence shall be decided by drawing of lots.

 

(4)    The Hon. Secretary

 

4.1 shall be responsible for summoning all General and Executive Committee Meetings;

4.2 shall conduct the correspondence of the Chamber under the directions of the Executive Committee and           shall keep a register of members and shall be responsible for keeping all records of the Chamber;

4.3 shall keep minutes of all General and Executive Committee meetings;

4.4 shall maintain a membership register showing particulars of members;

4.5 shall prepare reports on the Chamber’s affairs; and

4.6 shall supervise the work of the Chamber’s staff.

 

(5)    The Assistant Hon. Secretary

 

         5.1 shall assist the Hon. Secretary in carrying out his duties and functions; and

5.2 shall act as the Hon. Secretary is his absence.

 

(6)    Hon. Treasurer

 

         6.1 shall be responsible for all the funds of the Chamber and shall issue receipts for all payments made to the                  Chamber;

         6.2 shall open a banking account as the Executive Committee may direct and shall deposit therein all monies                    received by him on behalf of the Chamber;

         6.3 shall be responsible for drawing up the Financial Statement and Account for presentation to the Executive                  Committee Meeting and the Annual General Meeting; and

6.4 (a) all cheques shall be signed by any of the following, viz,. the Chairman, Deputy     Chairman, Vice-Chairman, Hon. Secretary and Hon. Treasurer, whereas the Chairman or the Treasurer must be one of the mandatory signature. 

(b) all cheques of the sub-committee shall be signed the same of the above.

6.5 shall hold a petty cash not exceeding RM500.00.

 

(7)    Hon. Accountant

7.1 shall keep all the accounts of the Chamber.

 

(8)    The Director of General Affairs

8.1 shall be responsible for all the general affairs of the Chamber;

8.2 shall assist the Hon. Secretary in his supervision of the work of the Chamber’s staff and sundry workers employed by the Chamber.

 

(9)    Assistant Director of General Affairs

9.1 shall assist the Director of General Affairs in carrying out his duties and functions and

9.2 shall act as The Director of General Affairs in his absence.

 

(10) The Director of Public Relation

10.1 shall be responsible for entertaining the Chamber’s guests and managing affairs in connection with the Chamber’s public relation.

 

(11) Assistant Director of Public Relation

11.1 shall assist the Director of Public Relation in carrying out his duties and functions and

11.2 shall act as the Director of Public Relation in his absence.

 

6. GENERAL MEETINGS

 

(a)     The general meetings of the Chamber shall be:-

 

(i)  Annual General Meeting; and

(ii) Extraordinary General Meeting.

 

(b)    The Annual General Meeting of the Chamber shall be held once a year after the close of each financial year but not later than 31st day of December of that year.  The business to be transacted therein shall include:-

 

(i)           To confirm minutes of the previous Annual General Meeting and matters arising therefrom;

(ii)         To receive and adopt a report from the Executive Committee covering the work and progress of the Chamber during its term of office;

(iii)       To receive and adopt an annual financial statement from the Treasurer;

(iv)       To transact any other business approved by the Executive Committee.

 

(c)     At least two weeks before the date fixed for the Annual General Meeting, the Hon. Secretary shall inform all members of the Chamber in writing of the date fixed for the Annual General Meeting.

 

(d)    Any member desirous of moving any motion at the Annual General Meeting shall give notice thereof in writing to the Hon. Secretary not less than a date stipulated by the Executive Committee before the Annual General Meeting.  No motion from the floor shall be entertained unless prior notice therefore shall have been given in manner aforesaid and such motion has been accepted by the Executive Committee.

 

(e)     The Executive Committee may at any time for any special reason or on the written requisition of at least forty (40) members of the Chamber call an Extraordinary General Meeting and in the latter case the Extraordinary General Meeting must be convened within thirty (30) days from the date of receipt of such requisition.

 

(f)     Notice summoning an Extraordinary General Meeting shall be given to members not less than seven (7) days before the date fixed for the Extraordinary General Meeting and shall state the subject or subjects to be discussed at the Meeting.  No other subject may be discussed at such Extraordinary General Meeting.

 

(g)    At the Annual General Meeting or Extraordinary General Meeting, the Chairman of the Chamber and in his absence the Deputy Chairman or in whose absence one of the Vice-Chairman in the order or precedence stated under rule 5. (c) (3) or in whose absence any member of the Executive Committee elected by the members present shall take the chair.

 

(h)    The quorum of the general meeting shall be one-half (1/2) of the total membership or twice the total number of the Executive Committee members of which ever is the less.

 

(i)      In the event there being no quorum the meeting shall stand adjourned to a date within three (3) weeks thereafter to be convened by the Hon. Secretary.  On the meeting being reconvened after the adjournment, any number of members present shall constitute the quorum.  In the case of the Extraordinary General Meeting convened by requisition of the members, no similar requisition shall be entertained if no quorum is present at the Extraordinary General Meeting so convened.

 

(j)      Proxy may be accepted at any general meeting, but each member shall not hold proxy for more than two (2) other members and such proxy in the prescribed form must be received by the Hon. Secretary before the meeting.

 

7.      MEETING OF THE EXECUTIVE COMMITTEE


(a)    Meeting of the Executive Committee shall be held at least once every month and 7 days advice of each meeting shall            be given to the members.


(b)   The quorum for the Executive Committee Meeting shall be one-half (1/2) of the total members of the Executive                    Committee.


(c)    In the event there being no quorum, the meeting shall stand adjourned to a date within one (1) week thereafter to be           convened by the Hon. Secretary.  On the meeting being reconvened after the adjournment, any number of members           present shall constitute the quorum.

 

(d)    No proxy shall be accepted at any meeting of the Executive Committee.

 

(e)    The Chairman may at any time for any special reason or on the written requisition of at least seven (7) members of the        Executive Committee calls a Special Executive Committee Meeting.

 

8.      ELECTION


(a)    The Executive Committee shall appoint an Election Sub-committee to conduct the Preliminary and Secondary 

       Elections two (2) months before the expiration of its term of office.  The Election Sub-committee shall consist of a              Director and four (4) members appointed from among the members of the Executive Committee.


(b)   All elections shall be conducted by secret ballot.

 

(c)    The election process shall comprise of the following:-

       

        (i)         The preliminary Election for the election of twenty-five (25) members of the Executive Committee and two (2)                   Auditors; and

       (ii)         The Secondary Election for the election of the office-bearers as mentioned under rule 4. (b) by and from among                 the twenty-five (25) members so elected at the Preliminary Election.


(d)    At the Preliminary Election the twenty-five (25) nominees for the Executive Committee and the two (2) nominees for          the post of  Auditors who have obtained the highest number of votes shall be elected.  In the event of any equality of          vote the nominees shall be elected by drawing of lots.


(e)     Upon completion of the Preliminary Election, the Secretary shall notify in writing those who have been elected to the          Executive Committee and obtain from them their acceptance to serve as members of the Executive Committee.

 

(f)    The new office-bearers and the other members of the Executive Committee together with the Auditors and the                   Appointed Committee Members shall take office on the 1st of January of the year succeeding the Secondary Election         and shall be sworn in on the same date.

 

(g)   The handing-over of office shall be on the 1st of January of the year succeeding the Secondary Election; on which date       the out-going Executive Committee shall hand over to the in-coming Executive Committee all the Chamber’s files,               account books, title deeds, monies and other documents.

 

9.      FINANCE AND PROPERTY


(a)    Source of Income

   1.  The income of the Chamber shall be derived from the following sources:

        1.1 subscription and entrance fees;

        1.2 rentals from the Chamber’s immovable properties;

        1.3 donations; and

        1.4 such other sources as may be approved by the Executive Committee


   2. The saving with the Hon. Treasurer of the Chamber shall be used to promote and carry out its objectives, to pay the        administrative expenses, employees’ salaries and allowances, account and audit fees, but will NOT be allowed to             pay any fine or penalty for any members.


   3. The financial year shall be 1st July to 30th June.

   

   4. The account shall be audited by the Chamber’s Auditor, and shall approve in the current general meeting.


(b)   Immovable Properties

      1.      All the immovable properties of the Chamber shall be subject to the supervision of the Hon. Treasurer who shall             have the custody of all the title deeds relating thereto.


      2.      No immovable property shall be purchased on behalf of the Chamber unless a resolution to that effect shall have             been passed at an Executive Committee Meeting by a two-third (2/3) majority of the members present thereat.


3.      No immovable property belonging to the Chamber shall be mortgaged unless a resolution to that effect shall have       been passed at a General Meeting of Members by a two-third (2/3) majority of those present thereat.

         4.      No immovable property belonging to the Chamber shall be sold unless a resolution to that effect shall have been                passed at a General Meeting of Members by a one-half (1/2) of the total membership of the Chamber attending                  the meeting and by a two-third (2/3) majority of those present thereafter.

 

   (c)    Monthly Financial Statement

      A monthly financial statement showing the financial state of affairs of the Chamber shall be prepared by the Hon.             Treasurer and the Hon. Accountant and duly audited by the auditors, the same shall be submitted to the Executive           Committee for adoption and thereafter publish for information of the members of the Chamber.


(d)   Qualified Auditor

      A qualified Auditor or firm of Auditors shall be engaged to audit the Chamber’s annual accounts at such                          remuneration as the Executive Committee shall approved.


(e)    Trustees

      1.1   All lands, building and other property, except money deposits with a bank, shall be held in trust by the Trustees                of the Chamber.


      1.2   The Chairman, Deputy Chairman and the three Vice-Chairman shall be the Trustees of the Chamber and any                  acquisition, transfer, charge or any contract of or affecting any immovable or other properties of the Chamber as              approved in manner herein shall be executed jointly by any three of the five Trustees.


(f)    General

       1.1   Money in cash belonging to the Chamber in excess of Five hundred ringgit (RM500.00) shall be deposited in                   the account of the Chamber in an appointed bank.


       1.2   For the conduct of the affairs of the Chamber, the Chairman shall singly have the authority to incur any                             expenditure not exceeding One thousand ringgit (RM1,000.00) at any one time, and any expenditure in excess

              of the said limit of RM1,000.00 shall be with the approval of the Executive Committee.


10.  HON. LIFE PRESIDENT, HON. LIFE VICE PRESIDENT AND HON. LIFE COMMITTEE       EXECUTIVE MEMBER

 

(a)      Any person who had served the Chamber with merit as the Chairman or Vice-Chairman may by a resolution of the        Executive Committee passed by a two-third (2/3) majority of the Executive Committee Members present at such            Executive Committee Meeting be elected as an Honorary Life President or Honorary Life Vice-President of the              Chamber, providing that such person consents to such election.  The Honorary Life President or Honorary Life              Vice-Chairman shall act as advisor to the incumbent Chairman of the Chamber and he shall be invited to attend all          the Chamber’s functions and activities.

 

(b)     Any person who had served the Chamber for more than ten (10) years as an Executive Committee Member may by a resolution of the Executive Committee passed by a two-third (2/3) majority of the Executive Committee member present at such Executive Committee Meeting be elected as an Honorary Life Executive Committee Member of the Chamber, provided that such person consents to such election.  The Honorary Life Executive Committee member shall be invited to attend all the Chamber’s functions and activities.

(c)      The Honorary Life President, the Honorary Life Vice-Chairman and the Honorary Life Executive Committee Member shall not hold any office on the Executive Committee or on any Sub-committee of the Chambers.  Save as aforesaid, they are entitled to all other privileges of membership as long as they are remain as members of the

       Chamber or as a representative of any member firm


11.  AMENDMENTS TO THE CONSTITUTION


 (a)     Amendments to the Constitution shall only be made at the Annual General Meeting.


 (b)    Any proposed amendment to the Constitution shall be sent in writing to the Hon. Secretary at least thirty (30) days           before the Annual General Meeting.

 

    (c)    Any resolution proposing the repeal, addition to or amendments of any of those Articles of the Constitution at any               Annual General Meeting shall be null and void unless at least two-third (2/3) of the members present vote in favor of           such a resolution.

 

    (d)   Amendments to the Constitution shall take effect after approval by the Registrar of Societies.

 

12.  DISSOLUTION


(a)    The Chamber shall not be dissolved unless a resolution to this effect shall have been passed by not less than two-third         (2/3) of the total membership of the Chamber at a General Meeting which has been specially convened for that                   purpose.


(b)   In the event of the Chamber being dissolved as provided above, all debts and liabilities legally incurred on its behalf             shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a             General Meeting.

 

13.  PROHIBITION


(a)    Gambling is strictly prohibited in the Chamber’s building.


(b)   The Chamber shall not hold any lottery, whether confined to its members or not, in the name of the Chamber, its                 office-bearers or Executive Committee without the approval by the relevant government authorities


(c)    The Chamber shall not pay out any benefits as defined under Section 2 of the Societies Act, 1966 to any of its                    members.


(d)    No person who is undergoing education in any university, college, school or other educational institution shall be                  permitted to become a member or representative of a member firm except with the prior written approval from the            Vice-Chancellor, Principal or headmaster of the university, college, school or educational institution concerned.


14.  OTHERS/INTERPRETATION/AFFILIATION


(a)    This Constitution shall come into force on the date it is approved by the Registrar of Societies.


(b)   If there shall any inconsistency in the interpretation, construction and meaning between the English version of this                 Constitution and the translations thereof into any other language, the English version shall prevail.


(c)    In case of any dispute as to the interpretation, construction, rendering of meaning of all or any of the Articles of this             Constitution or of any word or words contained in any such Articles, the interpretation, construction rendering and             meaning determined and fixed by the Executive Committee shall be final.

 

(d)   The Chamber shall not have any affiliation or connection with any Society established outside Malaysia.

 

15.  EMBLEM AND FLAG.


(1) Emblem.

  (a)    Description.

        The Emblem is round in shape.  The word “ Commerce” in the center represents our Chamber as a commerce               organization; the Chinese words of  “ The Chinese Chamber of Commerce Sandakan ” is in the yellow circle; the             words of  “Dewan Perniagaan Tionghua Sandakan ” at the top is the name of Bahasa Malaysia of our Chamber;             and the words of  “ SCCC ” in below is the short form of  “ Sandakan Chinese Chamber of Commerce ”


(b)   Meaning of color.

       i)        RED represents ENTHUSIASM and PEACE.

       ii)      BLUE represents SINCERITY.

       iii)    WHITE represents PURITY.iv)    YELLOW represents CONCERN and HARMONY.


(2)  Flag.

(a)    Description.

      The Flag is rectangle in shape.  The Emblem of our Chamber is placed in the middle of the Flag, and the background       of the Flag is in blue color.


(b) Meaning of color.

      i)    RED represents ENTHUSIASM and PEACE.

      ii)   BLUE represents SINCERITY.

      iii)  WHITE represents PURITY.

      iv)  YELLOW represents CONCERN and HARMONY.

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